Pupil Membership

OAISD Pupil Membership - Claimed FTE

Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Ottawa Area Intermediate School District. NOTE: KISD FTE membership reports are available at: http://www.kentisd.org/administrative-services/pupil-membership-services/)

School Year: 2019/20

Fall Audited Count

Spring Audited Count

School Year: 2018/19

Fall Audited Count

Spring Audited Count

School Year: 2017/18

Fall Audited Count

Spring Audited Count

School Year: 2016/17

Fall Audited Count

Spring Audited Count

School Year: 2015/16

Fall Audited Count

Spring Audited Count

2020-21 Count Days & Deadlines

Fall Count - October 7, 2020

Nov. 11, 2020:    MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 18, 2020:  Fall Audit Materials Due to ISD

Nov. 18, 2020:  MSDS Fall Final Certification Due to CEPI

Spring Supplemental Count - February 10, 2021

Mar. 17, 2021:  MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 24, 2021:  Spring Audit Materials Due to ISD

Mar. 24, 2021:  MSDS Spring Final Certification Due to CEPI

Alternate Count Days  

For early childhood special education, part time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the count day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the alternate count day.

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours 

SY 2020-21 Days & Clock Hours of Instruction Forms

PA-45 - Days & Hours of Instruction Form

PA-45A - Days & Hours ISD Programs Form

PA-45HC - Days & Hours ECSE Home Community Programs Form

PA-45Cyber - Days & Hours Cyber Schools Form

PA-QPD Annual Certification Statement for Claiming Qualifying PD as Instruction

Note: the PA-45 has been modified to allow for the claiming of Qualifying Professional Development (QPD), provided your district complied with all statutory requirements. If your district claims any QPD as instructional days or hours in your PA-45, you will need a signed QPD certification on file with your auditor for the school year.

SY 2020-2021 FTE for ISD Programs

PA-45A(1) Kent ISD Operated Programs Days & Hours

PA-45A(2) Ottawa Area ISD Operated Programs Days & Hours

SY 2019-20 Canceled/Forgiven Worksheets & Attendance Log

PA-46 Canceled and Forgiven Worksheet (optional)

PA-45B - 75% Attendance Log (optional; use if SIS will not produce % attendance report)

Educational Entity Master (EEM) End of Year Days & Clock Hours Submission

EEM D/CH Quick Entry Guide

MDE Days, Hours, and Attendance Tracking Document (NOTE: this form is required UNLESS district "Fell Short" of days, hours, or attendance minimums and completed full data reporting in the EEM, or if district "Satisfied" days, hours, and attendance minimums, but elected to use our optional PA-46 form to report.)

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.

Forms to Submit:

PA-1 Administration Checklist  

PA-101 Verification: Kindergarten Compliance  

PA-102 Special Education Summary

Special Education Worksheets A & B

PA-103 Schools of Choice Certification (Fall Only)

PA-104 District Planning Form (Fall Only unless revisions)

PA-105 Changes: Certified MSDS General Collection

PA-106 Verification: MSDS Certified Alpha Lists

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Forms to Submit:

PA-2 Building Checklist 

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess  

PA-ECOL Count Day Non-Participation Report - Elementary 

PA-ECOL Count Day Non-Participation Report - Secondary 

Additional Elementary or Secondary Pop III Forms to Submit, if Applicable:

PA-5B (CE) Cooperative Education Programs (SE/Virtual/Other) 

PA-5D Homebound/Hospitalized Pupils 

PA-5E(PS) Nonpublic & Homeschool Pupils at Public School 

PA-5F Part-Time Pupils

PA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time) 

PA-5K Early Childhood Special Education

PA-5M Split Schedule

PA-5N (5C) Suspended/Expelled & Home Based Instruction

Additional Secondary Pop III Forms to Submit, if Applicable:

PA-5A Alternative or Innovative Education  

PA-5B (ISD) Cooperative Education, ISD Programs 

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5GB Early/Middle College  

PA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH) 

PA-5L Special Education Transition 

PA-5OA Distance Learning & Independent Study  

PA-5OD Virtual Learning Options 

 PA-5OD(1) Virtual Learning Options Participation Summary Fall 2020 

 PA-5OD(1) Virtual Learning Options Participation Summary Spring 2021 

PA-5P Work Based Learning 

PA-5QA(1) Sec. 23a Dropout Recovery Program

PA-5QA(2) Sec. 23a District Certifcation Form 

PA-5QC Foreign Exchange Pupils (formerly PA-ISD(1) Foreign Exchange Pupils) 

PA-6A Experiential Learning 

PA-6B Peer-to-Peer Program 

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.

Form to Submit:

PA-4 Checklist for Cyber School  

PA-101 Verification: Kindergarten Compliance

PA-102 Special Education Summary

PA-104 District Planning Form 

PA-105 Changes: Certified General Collection

PA-106 Verification: MSDS Certified Alpha Lists

PA-201 Verifications: Teacher Cert/QPD/Field Trip/Recess  

PA-204 Cyber School Count Day Participation/Absence List

PA-204 EXAMPLE

Additional Forms to Submit, if Applicable:

PA-5B(ISD) Cooperative Agreement ISD Programs  

PA-5F Part-Time Pupils

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5P Work-Based Learning  

PA-205 Fall 2020 Sequential Learner Participation Summary

PA-205 Spring 2021 Sequential Leaner Participation Summary

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Form to Submit:

PA-5 Checklist: Shared Time Programs NP/HS  

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess  

PA-5E (NP) Certification Statement ST Programs  

PA-5E (NP1) Master List ST Courses & Comp Courses  

PA-5E (NP2) NR Homeschool Pupils in ST (FTE >.50)  

PA-5E (NP3) ST Count Day Absence List   *If all ST courses remain seated attendance course for 2020-21, please use PA-5E(NP3) form as usual. If ST courses are remote or virtual learning under pandemic learning options for 2020-21 only, please use the PA-ECOL Count Day Non-Participation Report (elementary or secondary)

Additional Forms to Submit, if Applicable to Your Shared Time Program:

PA-5B(ISD) ISD Cooperative Education Program (e.g., Tech Center) 

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5OD Virtual Learning Options  

PA-5OD(1) Virtual Learning Options Participation Summary Fall 2020

PA-5OD(1) Virtual Learning Options Participation Summary Spring 2021 

PA-5P Work-Based Learning  

For Kent ISD and Ottawa Area ISD personnel only.

Local school districts and charters do not complete these forms.

Kent/Ottawa ISD Programs - FTE Claimed Directly by ISD

For these programs, start with checklist 7(A):

KISD:

• Community Transition Campus
• Early Childhood Center
• KEC Beltline
• KEC Oakleigh
• KISD Oral Deaf
• Lincoln Developmental Center
• Lincoln School
• Pine Grove Learning Center

OAISD:

• Juvenile Detention Center
• Ottawa Area Center 
• Sheldon Pines School
• Young Adult Services

Forms for each membership count: 

• PA-7(A) Checklist KISD & OAISD Programs, ISD Claims FTE 
• PA-102 Building/Program Special Education Summary
• PA-104 Program Planning Form
• PA-106 Verification: MSDS Certified Alpha Lists
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

SY2020-21 Pandemic Learning Specific Forms (complete for any pupils engaged in remote learning over count day):

• PA-ECOL Count Day Non-Participation Report - Elementary
• PA-ECOL Count Day Non-Participation Report - Secondary

Additional forms for 7A programs, if applicable:

• PA-5B(ISD) ISD Secondary Programs
• PA-5D Homebound/Hospitalized Pupils 
• PA-5F Part-Time Pupils
• PA-5H Reduced Schedule Pupils
• PA-5K Early Childhood Special Education Programs
• PA-5L Special Education Transition Services 
• PA-5P Work-Based Learning Programs 

Kent/Ottawa Secondary Programs - FTE Claimed by LEAs/PSAs

For these OAISD Programs (locals claim FTE); start with checklist 7(B):
 

1. Careerline Tech Center
2. Juvenile Justice Institute

Forms for each membership count:

• PA-7(B) Checklist OAISD Programs, Locals Claim 
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

SY2020-21 Pandemic Learning Specific Forms (complete for any pupils engaged in remote learning over count day):

• PA-ECOL Count Day Non-Participation Report - Elementary
• PA-ECOL Count Day Non-Participation Report - Secondary

Additional Audit Forms for 7B programs, if applicable:

• PA-5B(ISD) ISD Secondary Programs
• PA-5GA Post-Secondary Dual Enrollment 
• PA-5P Work-Based Learning Programs 

For these KISD Programs (locals claim FTE); start with checklist 7(C):
 

• Kent Career Tech Center
• Kent Transition Center
• Kent Innovation High
• MySchool@Kent

Forms for each membership count:

• PA-7(C) Checklist KISD Programs, Locals Claim 
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

SY2020-21 Pandemic Learning Specific Forms (complete for any pupils engaged in remote learning over count day):

• PA-ECOL Count Day Non-Participation Report - Elementary
• PA-ECOL Count Day Non-Participation Report - Secondary

Additional Audit Forms for 7C programs, if applicable:

• PA-5GA Post-Secondary Dual Enrollment 
• PA-5OD Virtual Learning Options 
• PA-KISD 5OD(1) Fall 2020 Participation Summary
• PA-KISD 5OD(1) Spring 2021 Participation Summary
• PA-5P Work-Based Learning Programs 

Virtual Learning Two-Way Interactions

Blank Template 5OD Virtual Learning Mentor Log

Section 25e Transfers

PA-25(1) Section 25 Transfer Request Roster

GAD Exit Status Change Requests

GA-01 GAD Exit Status Change Request Form

Pupil Accounting Manual (PAM)

Michigan Department of Education (MDE)

Center for Educational Performance and Information Website (CEPI)

Michigan Pupil Accounting/Attendance Association (MPAAA)

Records Retention & Disposal Schedule for Michigan Public Schools