Pupil Membership
Pupil Membership staff provide the following services to the constituent districts of Ottawa Area ISD:
- Pupil Membership Consultation
- Pupil Accounting Support and Training
- Audit and Certification of Fall/Spring Pupil Membership Counts
- FTE Conflict Resolution
- Teacher Certification Review
- Section 25e Audit and Claim Processing
- Days and Clock Hour Review and Annual Certification
- Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
- CEPI - Limited MSDS and EEM Collections Support
Below you will find applicable pupil accounting forms and information under each block heading. Click on the block to expand the information.
Audited Pupil FTE
OAISD Pupil Membership - Audited FTE
Audited FTE (full-time equivalent) membership claimed by each school district and public school academy over the past 5 years within Ottawa Area Intermediate School District.
SY2019-20
SY2020-21
SY2021-22
SY2022-23
SY2023-24
Count Dates and Deadlines
2024-25 Count Days & Deadlines
Fall Count - October 2, 2024
Nov. 6, 2024: MSDS Fall Submission & Initial Certification Due to CEPI
Nov. 13, 2024: Fall Audit Materials Due to ISD
Nov. 13, 2024: MSDS Fall Re-Certification Due to CEPI
Spring Supplemental Count - February 12, 2025
Mar. 19, 2025: MSDS Spring Submission & Initial Certification Due to CEPI
Mar. 26, 2025: Spring Audit Materials Due to ISD
Mar. 26, 2025: MSDS Spring Re-Certification Due to CEPI
Alternate Count Days
For early childhood special education, part-time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...
The immediate following day on which the program or course is in session shall be the observed alternate attendance day for that program or course.
For districts not in session on the fall or spring count day due to conditions not within the control of school authorities, or due to a date of religious or cultural significance (as determined by the district)...
With the approval of the State Superintendent, the immediate following day on which district is in session shall be the observed alternate count day.
Days & Hours of Instruction
Minimum Instructional Days/Hours Remain 180 days and 1,098 hours
SY 2024-25 Days & Clock Hours of Instruction Forms
PA-45 - Days & Hours of Instruction Form
PA-45A - Days & Hours for ISD Programs
PA-45HC - Days & Hours for ECSE Home Community Programs
PA-45Cyber - Days & Hours for Cyber School
PA-QPD Annual Certification Statement (when qualifying PD claimed as instruction)
SY 2024-2025 FTE for ISD Programs
PA-45A(1) Ottawa Area ISD Operated Programs Days & Hours
End of Year Days & Clock Hours Submission
EEM D/CH Quick Entry Guide (please request from your auditor)
PA-EOY Days, Hours, and Attendance Tracking Form (PA-EOY form replaces the old MDE Days, Hours, & Attendance Tracking Document, and allows for reporting of canceled & 21f(14) days/clock hours)
PA-21f(14) Virtual Days/Hours Compliance Statement (when 21f(14) virtual days counted as instruction)
PA-46 Canceled and Forgiven Worksheet (alternative to PA-EOY form, may request from your auditor)
PA-45B - 75% Daily Attendance Log (optional form, use only if district SIS cannot produce 75% report)
Administration Forms
NOTE: Please start with the PA-1 Administration Checklist - it lists all forms and documentation which must be submitted each count at the district level, as well as conditional forms and documentation which must be submitted if applicable.
Forms to Submit:
PA-101 Verification: Kindergarten Compliance
PA-102 Special Education Summary
Special Education Worksheets A & B (use only If worksheets cannot be system-produced)
PA-103 Schools of Choice Certification
PA-105 Changes: Certified MSDS Collection (use only if district re-opens collection after final certification)
PA-106 Verification: MSDS Certified Alpha Data
Elementary and Secondary Building Forms
Note: Please start with the PA-2 Checklist - it lists all forms and documentation which must be submitted each count, as well as conditional forms and documentation which must be submitted if applicable.
Forms to Submit Each Count:
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
Count Day Absence Report (10/30-Day run from SIS). If no SIS report available, use PA-202 or PA-203.
Most Common Elementary Pop III Forms to Submit, if Applicable (may also apply to Secondary):
PA-5B (CE) Cooperative Education Programs (SE/Virtual/Other)
PA-5D Homebound/Hospitalized Pupils
PA-5E(PS) Nonpublic & Homeschool Pupils at Public School
PA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time)
PA-5K Early Childhood Special Education
Additional Secondary Pop III Forms to Submit, if Applicable (some may also apply to Elementary):
PA-5A Alternative or Innovative Education
PA-5B (ISD) Cooperative Education, ISD Tech Center
PA-5GA Post-Secondary (Dual) Enrollment
PA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH)
PA-5L Special Education Transition
PA-5N (5C) Suspended/Expelled & Home Based Instruction
PA-5OA Distance Learning & Independent Study
PA-5OD Virtual Learning Options
PA-5OD(1) Virtual Learning Participation Summary Fall 2024
PA-5OD(1) Virtual Learning Participation Summary Spring 2025
PA-5QA(1) Sec. 23a Dropout Recovery Program
PA-5QA(2) Sec. 23a District Certification Form
PA-5QC Visa Program Pupils (J1 & F1 visa pupils)
PA-6A/6C Experiential Learning & Future Proud MI Educator Explore
PSA Cyber School Forms
Note: Please start with the PA-4 Checklist - it lists all forms and documentation which must be submitted each count, as well as conditional forms and documentation which must be submitted if applicable.
Forms to Submit Each Count:
PA-4 Checklist for Cyber School
PA-101 Verification: Kindergarten Compliance
PA-102 Special Education Summary
PA-105 Changes: Certified General Collection
PA-106 Verification: MSDS Certified Alpha Data
PA-201 Verifications: Teacher Cert/QPD/21f(14)/Field Trip/Recess
PA-204 Cyber Count Day Absence (10/30-Day) Report
Additional Forms to Submit, if Applicable:
PA-5B(ISD) Cooperative Agreement ISD Tech Center
PA-5F Part-Time Pupils (for cybers, part-time pupils only by agreement w/ another MI public school)
Non-Public Shared Time Forms
Note: Please start with the PA-5 Checklist - it lists all forms and documentation which must be submitted in each count, as well as conditional forms and documentation which must be submitted if applicable.
Form to Submit Each Count:
PA-5 Checklist: Shared Time Programs NP/HS
PA-201 Verification: Teacher Certification/QPD/21f(14)/Field Trips/Recess
PA-5E (NP) Certification Statement Shared Time Programs
PA-5E (NP1) Master List of Shared Time and Comparable Courses
PA-5E (NP3) Shared Time Count Day Absence List
Additional Forms to Submit, if Applicable to Your Shared Time Program:
PA-5GA Post-Secondary (Dual) Enrollment
PA-5OD Virtual Learning Options
PA-5OD(1) Virtual Learning Participation Summary Fall 2024
PA-5OD(1) Virtual Learning Participation Summary Spring 2025
Ottawa Area ISD Program Forms
For Ottawa Area ISD program personnel only.
Local school districts and public school academies do not complete these forms.
For the following ISD programs (FTE claimed directly by OAISD). Start with checklist 7(A):
Ottawa Area Center
Sheldon Pines School
Young Adult Services
Forms for each membership count:
- PA-7(A) OAISD Checklist - OAC, SPS, YAS (ISD Claims FTE)
- PA-102 Building/Program Special Education Summary
- PA-104 Program Planning Form
- PA-106 Verification: MSDS Certified Alpha Data
- PA-201 Verification: Teacher Certification/QPD/21f(14)/Field Trips/Recess
Additional forms for 7A programs, if applicable:
- PA-5B(ISD) OAISD Careerline Tech Center
- PA-5D Homebound/Hospitalized Pupils
- PA-5F Part-Time Pupils
- PA-5H Reduced Schedule Pupils (Note: ECSE & SE Transition Pupils Ineligible for 5H)
- PA-5K Early Childhood Special Education Programs
- PA-5L Special Education Transition Services
- PA-5OD Virtual Learning Options
For Careerline Tech Center (FTE claimed by sending LEA/PSA). Start with checklist 7(B):
Forms for each membership count:
- PA-7(B) OAISD Checklist, Careerline Tech Center (Sending LEA/PSA Claims FTE)
- PA-104 Program Planning Form
- PA-201 Verification: Teacher Certification/QPD/21f(14)/Field Trips/Recess
Additional Audit Form for 7B programs, if applicable:
Miscellaneous Forms
Section 25e Transfers
PA-25(1) Section 25 Transfer Request Roster
GAD Exit Status Change Requests
GA-01 GAD Exit Status Change Request Form
Additional Resources
Additional Resources
Michigan Department of Education (MDE)
Center for Educational Performance and Information Website (CEPI)
Michigan Pupil Accounting/Attendance Association (MPAAA)
Records Retention & Disposal Schedule for Michigan Public Schools (updated 4/2023)
Records Retention Guide (updated 4/2023)